Job Description

Position Summary:

The Executive Assistant will report directly to the Office Manager/EA, NYC. This position requires someone with a diverse skill set, and it will comprise full administrative support to two or more of the senior investment team Managing Directors/Analysts, along with general front desk and office services responsibilities. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Analyst(s). The Executive Assistant must be able to work under pressure at all times and handle a wide variety of activities and confidential matters with discretion. This role will be based in Lone Pine’s NYC office.

Job Responsibilities:

• Provide senior level executive administrative support
• Act as a “gatekeeper” for Analyst(s) by planning, coordinating, and ensuring their schedule is followed and respected
• Complete a broad variety of administrative tasks including: manage extremely active calendar; complete expense reports; arrange complex and detailed travel plans, itineraries, and agendas including submitting documents for visa applications; and compile documents for travel-related meetings
• Liaise with brokers to discuss and obtain models/research, compose and prepare correspondence that is sometimes confidential, and arrange calls and company meetings on behalf of Analyst(s)
• Adhere to business travel and expense policies
• Research, prioritize, and follow up on incoming issues and concerns, and determine appropriate course of action, referral, or response
• Prepare Analyst PowerPoint presentation(s) for annual investor meeting
• Work closely and effectively with Analyst(s) to keep them informed of upcoming commitments and responsibilities, following up appropriately
• Handle weekly submission of broker commissions
• Liaise with other administrative staff to coordinate administrative, travel, and meeting requirements for analysts traveling together
• Maintain stock interest lists on various websites and databases for analysts
• Front desk responsibilities include: greeting and directing visitors, covering phones, and handling inbound and outbound mail/deliveries
• Assist Office Manager/EA with regards to facilities and general office services duties such as keeping kitchen and mailroom organized and stocked with supplies
• Coordinate conference room calendar and facilitate meetings to include conference room setup, breakdown, and meal ordering
• Prioritize conflicting needs, handle matters expeditiously and proactively, and follow-through on projects to successful completion
• Provide back up support to other Executive Assistants as needed

Required Skills and Background:

• Minimum of 5+ years of senior administrative support experience
• Financial services industry experience a plus
• Excellent computer skills (proficient in PowerPoint, Excel, Word, and Outlook)
• Knowledge of CapIQ, Topia, Notion, Verity RMS a plus
• Strong knowledge of and experience with Concur
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Adaptable to various competing demands while maintaining a high level of client service and response
• Reliable and flexible
• Highly professional with exceptional written and verbal communication skills
• Strategic thinker with initiative who proactively seeks out internal resources and proposes solutions
• Must possess a team-focused attitude with a demonstrated interest and ability to work collaboratively with others, with the ability to also be extremely effective independently
• Bachelor’s degree a plus
• Ability to exercise sound judgment and discretion
• Prioritization of workload and ability to manage one’s own schedule a key requirement
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

About Lone Pine Capital:

Lone Pine Capital LLC (“Lone Pine”) is a private investment management company in operation for over 25 years, investing in global multi-industry public markets, both long and short, and select private market opportunities. Lone Pine currently manages approximately $18+ billion in assets across its various strategies, including a private portfolio of over $2.5 billion of total invested capital. Lone Pine is based in Greenwich, Connecticut, with a research office in New York City. The firm employs a team comprised of approximately 100 employees.

We provide comprehensive benefits to support our employees, their careers, their health, and their well-being, including the following:

• Competitive compensation structure: total compensation expectation for this role will be between $110,000 to $150,000 per year, depending on experience
• Fully paid health care benefits for employees and dependents
• Generous parental and family leave policies
• Paid vacation and sick time
• Mental and physical wellness programs
• Tuition assistance
• A 401(k) savings program with a generous employer match
• Environmentally-friendly workspaces with space for appropriate social distancing
• Relocation assistance available

This role is partially remote on the following designated days:

• Every Friday from the first business day in September following Labor Day through the week preceding Memorial Day
• Every Thursday and Friday from the week of Memorial Day through and including the Friday preceding Labor Day
• The week that the Fourth of July holiday is celebrated
• From the Monday before the Thanksgiving holiday is observed, through and including the Friday of that week
• From December 26 through and including January 1

Salary Range: $70,000 - $90,000 per year

Job Tags

Similar Jobs