Job Description

The Executive Assistant to the Chief Financial Officer and Treasurer (“CFO”) is the first point of contact and plays a significant role in presenting the CFO’s image to internal and external stakeholders. The Executive Assistant also serves as a liaison and administrative support to the board of directors; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive assistant must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must have a very flexible schedule to also maintain availability outside of typical business hours.

• This position is temp to perm. Temp pay: $43 per hour
• Hours 8:30- 5:30 but must be flexible for earlier/later
• 4 days in the office, Friday’s remote

Responsibilities:

• Proactively completes a broad variety of administrative tasks for the CFO including: managing active calendars of appointments; reviewing, managing, organizing and responding to the CFO’s emails; completing expense reports; composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries and agendas; and compiling documents for meetings
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CFO, including those of a sensitive or confidential nature. Determines and/or proposes appropriate course of action or response
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting and editing letters, preparation of confidential reports, correspondence, business plans and other materials
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Works closely with the Chief of Staff, Executive Assistant to the CEO and Corporate Secretary on board meetings.
• Anticipates CFO's business needs, thinks critically, and offers solutions, both on a routine and a per case basis
• Manages conference rooms/food and equipment requests for all department meetings and off-sites.
• Creates and/or edits documents (such as memos and letters), spreadsheets and presentations, and distributes materials as required
• Acts as a liaison with other departments and high-level staff
• Provide ad hoc support to other members of the finance team
• Input data into budgeting system during annual budget process, and provide ad hoc quarterly reports from the system or as requested throughout the year
• Provide assistance for personal meetings, appointments, travel, etc.
• Process all check requests and expense reports for payment in a timely and accurate manner
• Coordinates division of workload with the other Executive Assistants; serve as back up support for CEO and other executives when required
• Responsible for tracking CFO attendance
• Responsible for CFO office supply ordering
• Maintains and organizes files and record
• Manages incoming and outgoing mail

Required Qualifications:

• Bachelor's degree with a minimum 5 years of EA experience in fast-paced Finance/ Insurance setting or equivalent combination of training, education or experience
• Experience managing multiple assignments/projects and conflicting priorities with the pressure of short and demanding deadlines
• Proven ability to handle confidential information and have discretion
• Ability to work well with others; must be a good team player
• Detail-oriented with strong organizational skills (ability to multi-task) and ability to prioritize
• Advanced PC Skills in Word, Excel, PowerPoint, and Outlook
• Strong interpersonal skills and professional demeanor
• Must possess effective written and verbal communication skills
• Ability to handle communication with all levels within and outside of the organization
• Problem solving skills

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on , and .

Opportunity Awaits.

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